IndustriesEducationCoaching institute
DukeOS for coaching institutes · AI operating systemCRM, ERP and AI agents in one system. From $49 a month per business. About DukeOS
Coaching institute management softwareFill every batch, and keep fees on schedule.
DukeOS is the AI operating system for coaching institutes: batches, fees, tests, attendance and WhatsApp to parents in one app, with Duke, an AI assistant that prepares the work for your approval. From the first enquiry to the counselling call, the batch, the mock tests and each fee instalment. Duke answers students and parents on WhatsApp, and your counsellors see who to call next.
01Duke at your coaching institute
Duke fills your batches and minds the instalments.
It answers students and parents on WhatsApp about batch timings and fees, saves every enquiry for your counsellors and books counselling calls into their open slots. Instalment plans, absence notes and admission follow-ups wait as drafts until someone approves them.
Who decides
- On its own, by your ruleDuke on duty does it for the customer who wrote, once you switch that action on.
- Your templates, up to a limitIf you opt in, an agent sends messages that are entirely your approved templates, up to a limit per run.
- Waits for your approvalIt prepares it and shows a one-line preview. Nothing changes until you approve.
- Just answersReading needs no approval, and it sees only what the person asking may see.
- Checked every morningGoals are measured every morning, with a forecast.
A day with Duke
A Monday at an entrance-exam institute- Measured admissions to the new batch60 admissions by 15 May: 41 so far, on pace for 57.GoalsChecked every morning
- Gave the counsellors their list11 weekend enquiries with no next step, grouped by the batch asked about.CRMJust answers
- Booked a counselling callSunita asked about the weekend batch for Arjun. Tuesday 11:00 with Neha.Duke on dutyOn its own, by your rule
- Drafted Arjun's instalment plan$1,300 in three parts, the first on 10 June. Waiting for approval.InvoicingWaits for your approval
- Sent 18 instalment remindersOnly your approved “Instalment due” template, within the limit of 25 per run.AI agentsYour templates, up to a limit
02The apps coaching institutes use
Counselling, batches and fees, in one place.
Enquiries go through your counselling stages, students join batches, attendance and mock tests are recorded, and fees follow their instalments.
03In the app
A closer look.
Screens from our live demos, and what each part does for the business.
Fees
A course fee split into instalments.
Turn a course fee into equal instalments or named parts. Each instalment is its own invoice, so you see at a glance which one is late.
Fee plan · Arjun Rao, weekend batch
Counselling
Enquiries that never go cold.
Your counselling stages are yours to name: enquiry, counselling call, trial class, admitted. Each enquiry shows when its next step is late.
Enquiries needing a call
Batches
Every batch with its seats and faculty.
Morning, evening and weekend batches set up for the whole term at once. Each has a fixed number of seats, and a full batch keeps a waiting list in order.
Mock tests
Scores that point to the next doubt session.
Record each mock test with the score and what it was out of. Results sit on the student's record, and Duke can answer questions across the whole batch.
Ready-made pages
Programs, tests, scholarships.
Coaching and test prep start with the same ready-made pages as a tutoring centre, linked to each student. Change them or add your own by asking Duke.
04Related
Also for
The same apps, set up in the words of other businesses.
05Questions
Coaching institute: common questions
How much does coaching institute software cost?
DukeOS costs $49 a month for the whole institute, not per student or user, with up to 3 team members and one location. Growth at $99 adds up to 10 team members, two branches and Duke answering students on WhatsApp on its own. Pro at $199 has unlimited branches.
Can I collect course fees in instalments?
Yes. DukeOS turns a course fee into equal instalments or named parts. Each instalment is its own invoice, so you see at a glance which one is late, and an AI agent can send your approved reminder template on a schedule. A reminder that Duke words itself waits for your approval.
Can I run batches with a fixed number of seats?
Yes. In DukeOS morning, evening and weekend batches are set up for the whole term at once, each with its faculty and a fixed number of seats. When a batch is full, a waiting list is kept in order, so the next student in line gets the next free seat.
Can I record mock test scores?
Yes. DukeOS records each mock test with the score and what it was out of, on the student's own record. Duke can answer questions across the whole batch, such as who scored lowest in the last test, so your faculty knows who needs the next doubt session.
06Start free
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